TalentLMS is structured around three main user roles: Administrator, Instructor, and Learner. These roles form the basis for default user types (SuperAdmin, Admin-type, Trainer-type, and Learner-type) and custom user types.
| Note: To learn how to modify default user types or create custom ones, see this article. |
You can:
A. Change a user’s main role across your portal by assigning them a different user type.
B. Change a user’s role in a single course (switching between Learner and Instructor), depending on their assigned user type permissions.
A. Change a user’s main role across your portal
Each user is assigned to a single user type, which may combine attributes from multiple roles. For example, the Admin-type includes Administrator, Instructor, and Learner permissions by default.
Here’s how:
1. Sign in to your TalentLMS account as an Administrator and go to Users (1).
2. Click Edit (2) next to the user you wish to update, to access their Info tab.
3. Scroll down to locate the User Type section and choose the desired user type from the drop-down list. (3).
4. Click Save (4) to apply the changes.
Please note that if you are logged in a SuperAdmin or Administrator to a branch, you are viewing the branch as a Branch Admin, meaning you will not be able to change another user's type (or create a new user) with admin-type permissions, hence you will not have any such type as an option. You have to log in to the main domain, in order to modify the branch's user type to anything more than Instructor.
| Note: If the new user type does not include the user's current role permissions, they will be removed from all courses where they were enrolled under that role. For example, a user enrolled as an Instructor in one or more courses, reassigned to a Learner-type, will lose their Instructor enrollment in those courses. Another example: a Learner-type user, switched to a user type with only Administrator permissions, will be unenrolled from all the courses they had as Learners. |
B. Change a user’s role in a specific course
Users are assigned to courses as either Learners or Instructors, based on their user type permissions. Since some user types include attributes from both roles, you can change a user’s role in a specific course.
1. Sign in to your TalentLMS account as an Administrator and go to Users (1).
2. Click on the desired user to open their Courses tab.
3. Under the Role column, next to the relevant course, click Instructor and select Learner (2), or vice versa.
| Note: If the Instructor option is not available in the Role column, the user’s assigned user type does not include Instructor-based attributes. |
| Note: You can also change one or more users’ roles for a specific course from the Users tab on the course’s page, accessible from the Courses menu. This page lists all enrolled users for that course. |