In TalentLMS, each user has access to their own Calendar, where they can track their Instructor-Led Training (ILT) sessions, Conferences, and calendar events created by other Instructors.
The Calendar is accessible in both Instructor and Learner roles. It allows you to:
- Create events/reminders for specific audiences
- View upcoming events and courses’ Start dates
- Register for or join ILT online sessions
As an Instructor:
A. Create an event/reminder for specific audiences
When logged in as an Instructor, go to the Calendar (1) from your homepage, click on Add event (2), or click on a specific date on your calendar to create a new event.
Select a Name (3), Date (4), Start Time (5), and Duration (6) for your event.
Choose the Audience (7) from the dropdown menu:
- This is a private event. Only you can see the event.
- Only specific users can see this event. The event is visible to users in selected courses or groups.
- Everybody can see this event. The event is public and visible to all users.
You can also add a short Description (8), adjust the Color (9), and toggle the switch This is a recurring event (10) to specify the occurrences if needed.
| Note: When editing or deleting a recurring event, changes apply to all occurences. |
Click Save (11) to add the event.
| Note: These events cannot be linked to your conference tool, unlike ILT units or Conferences. They serve only as reminders or notes for users. |
B. View your upcoming events and courses’ Start dates
As an Instructor, go to your Calendar to view:
- Past events (1)
- Upcoming ILT sessions (2)
- Course start dates (3)
If an upcoming ILT session includes a live webinar, you can click Join (4) directly from the Calendar. This button becomes available 15 minutes before the session starts and remains clickable during the session.
As a Learner:
As a Learner, you have two different views for your Calendar:
- My events (1). This default view shows events you are already registered for.
- Available events (2). This view includes all events from My events, plus events available for registration.
| Note: If you are not enrolled in a course that includes an ILT unit, the relevant ILT sessions will not appear on your Calendar in either view. |
A. My events
In this view, you can see:
- Past events (1) and upcoming events (2), including ILT sessions you are registered for.
- Calendar events (3) created by your instructor for specific audiences (e.g., a group you belong to or a course you are enrolled in).
- Course start dates (4) for courses you are enrolled in.
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Note: When My events is selected, you can only see ILT sessions you are already registered for. |
B. Available events
In this view, you can see:
- All events from My events
- ILT sessions available for registration
To self-register for an ILT session, the following conditions must be met:
1. You must be enrolled as a Learner in the course that includes the ILT session.
2. The course must be set to:
- "Show units - In any order", or
- "Show units - In sequential order", with the ILT unit being the next available unit.
If both conditions are met, you can self-register (1) for the ILT session from the Available events (2) view in the Calendar.
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Note: If the ILT unit is the third unit in a course set to "Show units - In sequential order", and you have not completed the first two units, the ILT session will not appear in your Calendar. |
If you would like to access your TalentLMS Calendar from other applications, you can learn more in this article.