Conferences are independent online meetings that are not part of a course. In this sense, conferences are different to Instructor-led training, which is a type of course unit and is always part of a course. 

Attendance to conferences is optional and registered users won’t be graded for their attendance, e.g. a conference can be an all-hands team meeting or an event where a guest speaker is invited.

To set up a conference, you can either use TalentLMS’s native integration or your own BigBlueButton, Zoom, Microsoft Teams, or GoToMeeting/GoToWebinar/GoToTraining account. 

To access your list of conferences and/or schedule a new conference, switch to your Instructor role (1) and click Conferences (2) from the main menu. Alternatively, the option to add a new conference is also available as a quick action (3) on your Instructor dashboard.

To hold a web conference: 

Step 1: Create a new web conference 

1. Sign in to your TalentLMS portal as Instructor and click Add conference from the Quick actions widget. 

2. You’ll be redirected to the Conferences page and an Add conference drawer will appear at the right side of your screen. 

• Type the name (4) of the conference.
• Pick a date (5) and a start time (6).
• Use the duration (7) slider to set the length of the event.
• Type a short “welcome” message (8).

3. Once you’re done, click Save (9) to save your conference. 

Step 2: Register and notify users 

Your conference is now added to your list of conferences! Your conference doesn’t have any registered users yet, except you as the moderator. 

To register users:

1. Click Manage users (1) next to your conference to continue. 

2. A Manage users drawer will appear. Click Add user (2). 

3. A list of your users will be displayed. Click the Add to conference button (3) next to a user to register them.

Optionally, use the available filters (4) to show users by group.

When you register a user to the conference, the user disappears from the Add users menu and they will instead show up under the previously-empty Manage users list. 

4. Once you’re done with registering users, click the x button (5) to close the drawer and go back to your list of conferences.

To notify registered users:

1. Click Message users (6) next to your conference.

2. A Message users drawer will open. The subject (7) and body (8) of the message are pre-populated with some basic information and a link to the recipients’ calendars. Type in the relevant fields to add to them or change them add to them or change them before sending the message. 

3. Click Send (9). Your message will be sent to each registered user.

Step 3: Join a conference 

Instructor

When it’s time to start the conference, visit your Conferences list (1) and click the Join button (2). The button activates 15 minutes before the start time of the conference.

Learner

Click on the Calendar (1) in the sidebar to view and access your upcoming events, including conferences (2). 

To join a conference from your calendar, click on the event and then, click Join (3). The Join button becomes available 15 minutes prior to the start time of the event.