Smart Search helps you quickly find and access key areas of your TalentLMS portal without manually navigating menus. Simply type in the search box, and relevant results will appear instantly, allowing you to jump directly to the pages, tools, files, or settings you need.
| Note: Smart Search is not case-sensitive. |
Locating Skills
Depending on your permissions and enabled features, Smart Search can also help you locate Skills. You can search for a specific Skill (e.g., type "Presentation Skills") (1) or type "Skills" to navigate directly to the Skills feature.
Locating files
Use the Smart Search to locate files available to your account. This includes files shared directly with your profile, as well as shared files included in courses you have access to. For example, if you are an instructor in a course that includes shared PDF files, you can switch to Instructor view and type "pdf" (2) to see the relevant file results.
The results shown are based on your user role and permissions, so each user will only see the options they are allowed to access. If multiple results are available, you can click View detailed results (3) to see the full list. This makes navigation faster, more focused, and tailored to each user’s experience in the portal.
Here’s how Smart Search works for each user role:
Administrator view
As an Administrator, you can use Smart Search to quickly create content, access reports, or navigate to settings and other portal features.
1. Type "add" (1) to add a user, course, category, group, branch, notification, automation, or user type.
2. Type "reports" (2) to view all available report options, excluding the Training matrix, Timeline, and Analytics reports.
3. Type "set" (3) to access a list of all available Settings.
| Note: You can also search for existing features (e.g., notifications, automations, or settings) to quickly locate them in the dashboard. For example, typing a category name redirects you to Account & Settings > Categories. |
Instructor view
As an Instructor, Smart Search helps you manage courses, groups, and related content.
1. Type "add" (4) to add a course, group, discussion, or event.
2. Type "group" (5) to either add a group or view your existing groups.
3. Type "reports" (6) to view all available report options (Overview, Course reports & Learning activities reports)
Learner view
As a Learner, Smart Search helps you find courses, units, and participate in discussions.
1. Type "add" (7) to add a discussion. TalentLMS will also show all courses and course units that include this word in their title.
| Note: The option to add a discussion can be removed by editing user type permissions. For more details, refer to this article. |
2. Type any keyword (8) (e.g., "introduction") to view all courses and course units that include the word in their title.
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Notes:
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