The Timeline records nearly every action that takes place in your portal, who did what, to which user or course, and when, and is often the fastest way to answer a “what happened?” question or to fill a gap left by other reports.

This article lists every event the Timeline can record, grouped by category, with a short description of what each event captures. For instructions on how to open the Timeline, filter it, and export results, see How to work with the extended timeline in TalentLMS.

How to read a Timeline entry

Every Timeline row contains:

• The user, course, group, branch, skill, certificate, or other portal object the action applies to. (1)
• The user (or automated process) that performed the action. (2)
• How the action took place (e.g., by an Admin, via group enrollment, via import, via API, etc.).
• The date and timethe event took place. (3)

You can narrow results using four filters:

• Date range (From—To) (1)
• Event (2)
• User (3)
• Course (4)

Let’s see all the available Timeline events below:

Portal, users, and access

• Domain creation records the creation of the portal and includes the date and the user who created it.
• User login records each successful sign-in to the portal by a user.

• User registration records when a user account is created in the portal by an Administrator or through an automated process (e.g., via SCIM provisioning).
• User self-registration records when a user creates their own account through a Self-registration page.
   

• User deletion records when a user is deleted from the portal.
• Undelete user records when a previously deleted user is restored to the portal.
• User payment records payments made by users for portal content, such as paid courses or subscriptions.
• User level records when a user advances to a new level in the portal.
• User badge records when a user is awarded a new badge.
• User update records changes made to a user’s profile or account settings, such as updates to their name, email address, user type, or custom fields.

Courses

• Course creation records when a new course is created in the portal.
• Course copied to other domain records when a course is copied from the current portal to another TalentLMS domain.
• Course deletion records when a course is deleted from the portal.
• Undelete course records when a previously deleted course is restored to the portal.
• Course request sent records when a user requests enrollment in a course that requires approval.
• Course request cancelled records when a pending course enrollment request is cancelled by the user.
• Course request approved records when a pending course enrollment request is approved, allowing the user to enroll in the course.
• Course request declined records when a pending course enrollment request is declined, preventing the user from enrolling in the course.

TalentCraft and AI

• AI credits usage records when AI credits are consumed while using TalentCraft AI-powered features in the portal. It also displays the number of credits used.
• Course cloning and translation with AI records when AI is used to clone and translate a course into another language.
• Course image creation from AI prompt records when an AI-generated image is created for a course based on a text prompt.

• Learning path image creation from AI prompt records when an AI-generated image is created for a Learning Path based on a text prompt.
• Video caption generation with AI records when AI is used to generate captions for a video unit.
• Test question generation from AI prompt records when AI is used to generate test questions based on a text prompt.
• Test question generation from unit content with AI records when AI is used to generate test questions based on the content of one or more existing course units.
• Unit generation from AI prompt records when AI is used to generate a course during the onboarding flow, specifically, when a user enters a portal for the first time and picks the AI option on the course-creation screen

Course progress and enrollments

• Course update records changes made to a course, such as updates to its settings, content, or other configuration options.
• Reset progress records when a user’s progress in a course is reset.
• Added user to course records when a user is enrolled in a course, either manually or through an automated process. This event also includes self-enrollments.
• Removed user from course records when a user is unenrolled from a course.
• User completed course records when a user successfully completes a course. This event also includes cases where an Instructor manually completes a user or where their progress is changed via import.
• User did not pass course records when a user does not meet the course’s passing requirements.

Groups

• Group creation records when a new Group is created in the portal.
• Group deletion records when a Group is deleted from the portal.
• Group update records changes made to a Group, such as updates to its name and description.
• Added user to group records when a user is added to a Group, either manually or through an automated process.
• Removed user from group records when a user is removed from a Group.
• Added course to group records when a course is assigned to a Group.
• Removed course from group records when a course is unassigned from a Group.

Certificates

• Certificate issued to user records when a certificate is issued to a user after they successfully complete a course that awards a certificate.
• Certificate renewed records when an existing certificate is renewed, following the re-completion of the course that awards the certificate.

• Certificate removed records when a certificate is manually removed from a user’s record.
• Certificate expired records when a certificate reaches its expiration date and is no longer considered valid.

Tests, assignments, and other learning activities

• Test completion records when a user successfully completes a test.
• Test fail records when a user does not achieve the minimum passing score for a test.
• Test reset records when a user’s test attempt is reset.
• Survey completion records when a user completes a survey.
• Assignment submission records when a user submits a reply to an Assignment for grading.
• Assignment grading records when an Assignment is graded by an Instructor.
• Assignment reset records when a user’s Assignment submission is reset, allowing them to submit it again.
• SCORM unit reset records when a user’s progress in a SCORM unit is reset.
• ILT grading records when an Instructor or Administrator grades a user’s attendance or performance in an ILT session.
• File download records when a user downloads a shared file from a Course, a Group, a Branch, or their profile.

Branches

• Branch creation records when a new Branch is created in the portal.
• Branch deletion records when a Branch is deleted from the portal.
• Branch update records changes made to a Branch, such as updates to its name or settings.
• Added user to branch records when a user is added to a Branch, either manually or through an automated process.
• Removed user from branch records when a user is removed from a Branch.
• Added course to branch records when a course is assigned to a Branch.
• Removed course from branch records when a course is unassigned from a Branch.
• Added skill to branch records when a skill is assigned to a Branch.
• Removed skill from branch records when a skill is removed from a Branch.

Notifications and Automations

• Notification creation records when a new Notification is created in the portal.
• Notification deletion records when a Notification is deleted from the portal.
• Notification update records changes made to a Notification, such as updates to recipients or content.
• Automation creation records when a new Automation is created in the portal.
• Automation deletion records when an Automation is deleted from the portal.
• Automation update records changes made to an Automation, such as updates to its trigger item.

Integrations and Custom Reports

• BambooHR branch entity mapping enabled records when Branch entity mapping is enabled for the BambooHR integration.
• BambooHR branch entity mapping disabled records when Branch entity mapping is disabled for the BambooHR integration.
• BambooHR branch entity mapping changed records changes made to the Branch entity mapping configuration for the BambooHR integration.
• Custom report creation records when a new Custom Report is created in the portal.
• Custom report deletion records when a Custom Report is deleted from the portal.
• Custom report update records changes made to a Custom Report, such as updates to its rules, columns, or other configuration settings.

Learning Paths

• Added user to Learning Path records when a user is enrolled in a Learning Path.
• Removed user from Learning Path records when a user is unenrolled from a Learning Path.
• Learning Path creation records when a new Learning Path is created in the portal.
• Learning Path deletion records when a Learning Path is deleted from the portal.
• User completed Learning Path records when a user successfully completes all courses required to complete a Learning Path.

Skills

• Skill creation records when a new Skill is created in the portal.
• Skill deletion records when a Skill is deleted from the portal.
• Skill generation with AI records when AI is used to generate a new Skill.
• Skill update records changes made to a Skill, such as updates to its name, description, image, or other settings.
• Skill assigned to user records when a Skill is assigned to a user.
• Skill unassigned from user records when a Skill is removed from a user.
• Skill self-upgrade request records when a user requests to upgrade their own Skill level.
• Skill self-upgrade request declined records when a user’s Skill self-upgrade request is declined.
• Skill self-upgrade approval records when a user’s Skill self-upgrade request is approved.
• Skill level change records when a user’s assigned Skill level is changed.
• Skill self-assessment success records when a user successfully passes a Skill self-assessment.
• Skill self-assessment failure records when a user does not pass a Skill self-assessment.
• User recommendation for skill records when a user is recommended for a Skill.
• User recommendation for skill declined records when a recommendation for a Skill is declined.
• Approval of user recommendation for skill records when a recommendation for a Skill is approved.
• Skill image generation with AI records when AI is used to generate an image for a Skill.
• Assign related courses to Skill using AI records when AI is used to assign related courses to a Skill.
• Skill assessment question generation with AI records when AI is used to generate Skill assessment questions.

TinCan/xAPI

These events log statements received from TinCan (xAPI) content packages. They appear with a [TC] prefix in the Timeline.

• [TC] activity records activity-related TinCan/xAPI data received from TinCan content.
• [TC] attempt records attempt-related TinCan/xAPI data received from TinCan content.
• [TC] experience records experience-related TinCan/xAPI data received from TinCan content.
• [TC] answer records answer-related TinCan/xAPI data received from TinCan content.
• [TC] completion records when TinCan/xAPI content sends a completion statement.
• [TC] failure records when TinCan/xAPI content sends a failure statement.

The Timeline captures most portal activity, but a few cases are not fully logged:

• Mass actions are not indicated. Bulk operations performed from a Group's user list or from a Custom Report (for example, mass-enrolling users in a course or mass-updating user fields) are recorded as individual events without any indicator that they originated from a mass action or who performed the mass action.
• For the following events, the Timeline records what changed but not who performed the change, so it isn't possible to tell from the entry alone which Administrator or Instructor carried out the action:
  - Added user to course / Removed user from course (via mass actions)
  - Added user to group / Removed user from group
  - Added course to group / Removed course from group
  - Added user to branch / Removed user from branch
  - Added course to branch / Removed course from branch